Pick your next Electronic Health Record System

For many medical practices, the decision to switch Electronic Health Record (EHR) systems is not an easy one. There are a lot of factors to consider, from the initial cost of the system to the ongoing maintenance and support costs. And then there’s the question of which features are most important to your practice.

To help you make the best decision for your practice, we’ve put together this guide on how to pick your next EHR system. We’ll cover the following topics:

• The difference between on-premise and cloud-based EHR systems
• The benefits and drawbacks of each type of system
• The most important features to look for in an EHR system
• How to compare EHR systems
• The steps you need to take to switch EHR systems

On-premise vs. cloud-based EHR systems

There are two main types of EHR systems: on-premise and cloud-based. On-premise systems are installed on the practice’s own servers, while cloud-based systems are hosted by the EHR vendor.

There are pros and cons to both types of systems. On-premise systems typically have a higher upfront cost, but they can be customized to the specific needs of your practice. Cloud-based systems, on the other hand, are typically more affordable and easier to set up, but they may not offer the same level of customization.

It’s important to weigh the pros and cons of each type of system before making a decision. Here are some things to keep in mind:

• On-premise systems typically have a higher upfront cost. This is because you need to purchase the servers and other hardware needed to run the system.
• Cloud-based systems are typically more affordable in the long run. This is because you only pay for what you use, and you don’t need to worry about maintaining the servers or other hardware.
• On-premise systems can be customized to the specific needs of your practice. This means you can add or remove features as needed, and you’re not limited to the features offered by the vendor.
• Cloud-based systems may not offer the same level of customization. This is because the vendor controls the servers and other infrastructure, so they may not be able to make changes that you want.
• On-premise systems can be difficult to set up and maintain. This is because you need to have IT staff on hand to manage the system.
• Cloud-based systems are typically easier to set up and use. This is because the vendor takes care of all the underlying infrastructure, so you don’t need to worry about it.

What to look for in an EHR system

There are a few key features to look for when choosing an EHR system. Here are the most important ones:

• Ease of use: The system should be easy to use, so you don’t waste time trying to figure out how to do things.
• Compatibility: The system should be compatible with the other software you use, so you don’t have to waste time converting data.
• Scalability: The system should be able to grow with your practice, so you don’t have to replace it as your needs change.
• Security: The system should be secure, so you can rest assured that your patient data is safe.

How to compare EHR systems

Once you know what to look for in an EHR system, you can start comparing different vendors. Here are a few things to keep in mind:

• Make sure the vendor offers a free trial: This will allow you to try the system before you commit to it.
• Read online reviews: This will give you an idea of how other users feel about the system.
• Ask for a demo: This will allow you to see how the system works and whether it’s a good fit for your practice.

The steps you need to take to switch EHR systems

If you’re thinking of switching EHR systems, there are a few steps you need to take. Here’s what you need to do:

1. Notify your current EHR vendor: You need to let them know that you’re planning to switch. This will give them a chance to offer you a discount or other incentives to stay.
2. Export your data: You need to export your data from your current system so you can import it into your new system.
3. Train your staff: Your staff will need to be trained on how to use the new system. Make sure you give them plenty of time to learn the new system before go-live.
4. Go live: Once you’ve trained your staff and exported your data, you’re ready to go live with your new system.

Making the switch to a new EHR system can be a big undertaking. But if you follow these steps, you can make it happen without too much stress.